January 29, 2022
Homeowner
Valley Oaks Homeowners Association, Inc.
Lewisville, TX 75067
Re: Notice of Annual Meeting- Agenda packet Tuesday, March 1, 2022 at 7:00 p.m., virtually via Zoom
Dear Homeowner;
The Annual Meeting of the Valley Oaks Homeowners Association, Inc. will be held at 7:00 p.m. on Tuesday, March 1, 2022. Due to continued pandemic conditions this year’s meeting will be held virtually via the meeting platform Zoom. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold an Annual Meeting. The meeting has been called by the Board of Directors for the purpose of reviewing the Association’s operational and financial activity over the past year and addressing any new business brought before the Association.
There will not be any new board member elections this year due to elections being held at the 2021 annual meeting and no board terms coming due for re-election. There will be a vote taken on agenda item V regarding carports. Additional information will be sent to all homeowners regarding this agenda item closer to the meeting date.
In order for this meeting to meet all state requirements a quorum of Board Members is required. For any proposed changes to be accepted to the By-Laws of the Association a quorum of homeowners must be present at the meeting. A quorum for our Association is 54 homeowners. Should we not reach a quorum on the March 1 meeting we will notify homeowners of a second meeting attempt along with proxy voting options.
Thank you for your attention to this important matter. Should you have any questions regarding the Annual Meeting or your Association, please feel free to contact me at 214-616-8741 or via e-mail at jr01d18@verizon.net.
Sincerely,
Carmen Palmer
Carmen Palmer, President
Valley Oaks Homeowners Association, Inc.
P.O. Box 293401
Lewisville, TX 75029-3401
VALLEY OAKS HOMEOWNERS ASSOCIATION
2022 ANNUAL MEETING
March 1, 2022, 7 p.m.
Meeting to be conducted virtually via ZOOM- Link and instructions provided below agenda
AGENDA
I. Call to Order/Certify Quorum of Board Members is present
II. Review of the Minutes from the 2021 Annual Meeting (7.20.21)
III. Financial Report
IV. Approve 2022 Budget
V. Old Business: Consideration of an amendment to Homeowner Association By-Laws to allow for the addition of carports
a. Presentation by Mark Wainscott regarding carports, city ordinance research, other details
b. Review of updated language for this amendment- Carmen Palmer
c. Question time for homeowners
d. Vote by homeowners in attendance at meeting
VI. Board of Director’s Report
VII. Questions (Limit 2 minutes per Homeowner)
VIII. Adjournment
Zoom Link, Phone Numbers, and Instructions
Time: Tuesday, March 1, 2022, 7:00 p.m. Central Time
Link to Join Zoom Meeting
https://us02web.zoom.us/j/84591735454?pwd=VVlmQVh4SzI3MktVQ3lSUnpQT2ZwZz09
Meeting ID: 845 9173 5454
Passcode: 03012022
Call in number for phones (for use on a landline or cell without internet connection)
(346) 248 7799
Once you call the number you will be prompted to enter the Meeting ID and Passcode.
Meeting ID: 845 9173 5454
Passcode: 03012022
This meeting will be recorded for the sake of creating meeting minutes.
